Executive Assistant/Office Manager  | NSW

EXECUTIVE ASSISTANT/OFFICE MANAGER – NSW

This is a permanent paid full time role in the Samaritan’s Purse Kings Park (Western Sydney) head office.

The Office Manager/Executive Assistant role for Samaritan’s Purse and Billy Graham Evangelistic Association is a Sydney based role and is part of the Executive and Senior Management team for these two global Christian not for profit organisations. The position is permanent full-time. The organisation recognises flexible working locations, subject to work requirements. Salary, including a non-cash benefit, is commensurate with qualifications and experience.

Reporting to the Executive Director, the Executive Assistant/Office Manager is responsible for providing high level administrative assistance and with a passion to serve and support others to ensure a smooth-running office environment. We are looking for a highly organised and professional individual who demonstrates strong initiative and problem-solving skills.

We require an excellent communicator who enjoys working independently as well as contributing collaboratively. The role is more than just an administrative professional – they are a trusted partner in ministry, a steward of the mission and a servant leader. The person will have a mission driven mindset and see their role as working for the Kingdom of God and not just a job.

ESSENTIAL RESPONSIBILITIES

Provide administrative assistance to the Executive Director and the senior management team, calendar management, communication and reports as required for the effective functioning of the organisations’ activities.

Managing the office, including organising company events, meetings, daily devotions roster, team lunches, travel bookings, overseeing suppliers and contractors who visit the office.

Have a good working knowledge of organisational operations, to assist with short and long-term planning, to assemble papers for meetings, including board meetings, prepare minutes of senior management meetings, monitor and follow up actions as appropriate in a timely manner.

Excellent communication skills to enable dealing wisely with the members of all internal (national) and external (International HQ) stakeholders and ministry departments and have solution-focus when challenges arise.

KEY SELECTION CRITERIA

(please address these in your cover letter)

Essential
– Demonstrate how your Christian values align with the ministries’ vision and Statement of Faith, have a personal relationship with Jesus Christ and a heart for service.
– At least 5 years of executive administration experience
– Experience in project or event management
– Integrity & Confidentiality: Protect donor, leadership and organisational information
– Strong communication & interpersonal skills
– Represents the voice and heart of leadership in all forms of communication
– Communicate with grace, wisdom and clarity in all engagements
– Bridges gaps between teams, departments and external stakeholders
– Flexibility: Adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
– High level proficient computer literacy
– Strong report writing skills with experience in developing actionable plans.

Desirable
– Experience in non-profit or Christian ministry organisations
– Qualifications in project, HR or event management

APPLY FOR THIS ROLE

For further information or to apply for the position, please send your resume and a cover letter addressing the selection criteria to Kerryn McCowan at at hr@samaritanspurse.org.au.

To apply for this role, you must be an Australian citizen/resident.

Application Closing Date: Advertised until position filled.
Commencement: ASAP